The File System Import Task can import both Internet e-mails (.eml) and Outlook e-mails (.msg).
The files can be read from a directory or a directory structure.
The following steps are necessary to import mail files from file system:
Select whether .eml or .msg files are to be imported and whether the import should also include subdirectories (recursive).
Then add one or more directories via "Add directories".
Additionally you can define an owner (Owner Email Address) for each directory. This address is then also added to the access contorl list for later access to those archived E-Mails.
Select an already created container as the target for the import or create it via "Create New Container".
There is also the option of selecting the REDDOXX Cloud Archive as the destination, if this has been configured in the settings (https://toolbox-2034.docs.reddoxx.com/en/setup/konfiguration#reddoxx-cloud).
The ACLs can be used to grant access rights to an imported e-mail.
A user has one or more e-mail addresses.
If one of these addresses is entered in the ACLs, the user may access this e-mail in the MailDepot.
Usually, the sender and recipient addresses are entered in the ACLs, as these are located in the headers of an Internet e-mail.
However, other addresses can also be added statically.
Include mail header for ACL
All sender and recipient addresses from the mail header are used to determine the ACLs.
Both the "TO" and the "CC" addresses are taken into account.
This is also the default case.
Static ACL
To allow additional users to access the e-mails to be imported, additional e-mail addresses can be entered in the ACL.
Here you can select whether certain folders are to be excluded from the import or whether all folders are to be imported except for certain specified folders (this filter is deactivated / disabled by default).
With the message filter, e-mails can be further restricted for import by the selection criteria date and size.
Archive only if newer than
Only emails created after the specified time are archived.
Archive only if older than
Only emails that were created before the specified time are archived.
Archive only if greater than
Only emails that are greater than the specified value are archived.
Archive only if less than
Only emails that are smaller than the specified value are archived.
In the overview, you can see the stored configuration for the import process.
Here you can check the individual settings and finally create the task with Finish.